Gelatina AI: the ERP that answers and acts
Ask in plain words, typed or spoken. Gelatina reads your GrandERP data, answers with figures, suggests the next step and carries it out once you approve it.
- In Greek, typed or spoken
- Nothing happens without your approval
- On desktop and phone
One question. One answer with figures. One approval.
A re-creation with sample data, as it looks inside GrandERP (translated).
GelatinaA colleague who knows every number in the business
Gelatina works on the real data in GrandERP. It does not guess: it queries the ERP and shows you where every answer comes from.
Answers with figures
Sales, margins, overdue balances, stock, production. Ask as you would ask a colleague and get an answer with tables.
Issues documents
Invoicing orders, manual documents, credit notes, sending to AADE and delivery notes, with a preview before every document.
Handles orders
Approves, rejects, invoices and cancels orders. Creates quotes, converts them into orders and handles returns.
Collections and purchasing
Records collections and supplier payments, purchase orders and purchase invoices, and emails statements to customers and suppliers.
Suggests production
Combines orders, stock and expiry dates and prepares the draft production order.
Morning briefing
Every morning, the picture of the day: deliveries, collections, production and anything that needs attention, on screen or by email.
With your voice
Speak instead of typing. Dictation works in Greek, on desktop and phone.
Remembers your preferences
Tell it “amounts without VAT” and it remembers. You see and edit what it remembers whenever you like.
Learns from your feedback
Every answer takes a 👍 or 👎. Your notes become guidance for future answers once an administrator approves them.
You decide. Gelatina does the work.
You ask
In plain words: “invoice today’s orders”, “email the statement to the customer”.
It proposes
It prepares the action and shows it with details taken from the ERP database. For several actions, you tick the ones you want.
You approve
Irreversible actions such as documents, cancellations and emails require a preview and a second confirmation.
It runs
With the same checks and permissions as the ERP screens, and it is recorded in the change history.
How you see it every day
Screenshots with sample demo data (interface in Greek).
AI that works for you, not instead of you
- No action runs without your approval
- Preview and second confirmation for irreversible actions
- Same checks and permissions as the ERP screens, with change history
- VAT numbers, phones, emails and IBANs are never sent to the AI model
- Access for administrators only
- A monthly usage limit that you set
- It never stores passwords, keys or card details in memory
In productionAlready in use at Grand Gelato
Gelatina runs in the GrandERP of Grand Gelato, the ice-cream factory where our ERP was born: from sales and collections to production and distribution.
See the project →Frequently asked questions
What is Gelatina AI?
Gelatina is the AI assistant inside GrandERP by Grand Systems. It answers questions about the business with figures from the ERP data and carries out actions such as issuing documents, handling orders and recording collections, only with the user’s approval.
Can Gelatina change something without me knowing?
No. Gelatina only proposes actions; they run when you press “Run”. Irreversible actions such as documents, cancellations, credit notes and emails require a preview and a second confirmation. Every action goes through the same checks and permissions as the ERP screens and is recorded in the change history.
What data is sent to the AI model?
Only what the question needs. VAT numbers, phones, emails and IBANs are replaced with codes before they leave the ERP, and the real values stay in your database.
Which AI models does it use?
Anthropic’s Claude models, through the official API. The administrator chooses the model and sets a monthly usage limit in the GrandERP settings.
Can it make mistakes?
Like any AI system, it can. That is why it answers only from the ERP data, links to the relevant screens and never runs an action without your approval. Every answer takes a 👍 or 👎, and your notes become guidance once an administrator approves them.
Does it work on a phone?
Yes. From your phone you ask questions, typed or spoken, and read the morning briefing. Actions such as issuing documents are carried out from a computer.
Do I need training to use it?
No. You type or say the question in Greek, the way you would ask a colleague. Gelatina also suggests ready-made questions to get you started.
Can I have Gelatina without GrandERP?
Gelatina is part of GrandERP and works on its data. For businesses using other software, we can look at moving to GrandERP.
A proposal tailored to your business
A short conversation is enough for us to suggest a solution and a cost. No commitment.